Systems Not Yet Considered But Mentioned For Context
Assuming 5 users.
Items Not Yet Considered (but Mentioned for Context):
1. Supply Chain Management Integrations:
- SAP Business One:
- Pricing: Starts at around £3,000/year (can vary based on business size and customisation).
- Annual Cost: £3,000/year (for 5 users, assuming starting cost).
- Description: SAP Business One is an enterprise-level resource planning (ERP) system, primarily used for managing inventory, operations, and finance in larger businesses.
- Odoo:
- Pricing: Starts at €24/user/month for the basic plan (with additional modules costing extra).
- Annual Cost: €1,250/year for 5 users (approx. £1,050 depending on exchange rates). Additional modules or features would increase the total.
- Description: Odoo offers a flexible, modular ERP system with various business management tools, including inventory, sales, and supply chain management.
2. Payroll Software Integrations:
- Gusto:
- Pricing: Starts at $39/month + $6 per employee for the basic plan.
- Annual Cost: $468/year for the base plan + $72/year per employee, totaling $708/year for 5 users.
- Description: Gusto offers payroll, HR, and benefits management solutions, tailored for small to mid-sized businesses. It’s a user-friendly payroll system with integrated tools for compliance and tax filing.
- Xero Payroll:
- Pricing: £5/user/month (included with Xero subscription, or an additional £5 per employee per month for the payroll-only plan).
- Annual Cost: £60/year per user for the basic plan, totaling £300/year for 5 users.
- Description: Xero Payroll integrates with Xero to offer payroll processing, tax filing, and payslip generation. It’s ideal for small businesses already using Xero for accounting.
- QuickBooks Payroll:
- Pricing: Starts at $45/month for the basic plan + $4 per employee per month.
- Annual Cost: $540/year for the base plan + $48/year per employee, totaling $720/year for 5 users.
- Description: QuickBooks Payroll integrates seamlessly with QuickBooks Online and offers automatic payroll runs, tax filing, and benefits management.
3. Field Service Management:
- Field Service Dynamics:
- Pricing: Part of Microsoft Dynamics 365, pricing typically starts at £70/user/month for the basic version.
- Annual Cost: £4,200/year for 5 users.
- Description: Field Service Dynamics provides advanced tools for managing field workers, scheduling jobs, tracking service performance, and handling on-site inventory, ideal for service-heavy businesses like maintenance or repairs.
4. Advanced Reporting and Analytics:
- Tableau:
- Pricing: Starts at $70/user/month for the Creator plan.
- Annual Cost: $840/year per user, totaling $4,200/year for 5 users.
- Description: Tableau is a leading data visualisation tool that helps businesses analyse and present data through detailed visual reports and dashboards. It integrates with a wide range of data sources, including Xero, QuickBooks, and Google Analytics.
- Power BI:
- Pricing: Starts at $9.99/user/month for the Pro version.
- Annual Cost: $119.88/year per user, totaling $599.40/year for 5 users.
- Description: Power BI is a business analytics service from Microsoft that allows you to create interactive reports and dashboards from a variety of data sources. It’s cost-effective and integrates with many systems like Xero, QuickBooks, and Microsoft tools.
Summary of Annual Costs (for 5 Users):
| System | Cost / User | Min Users | Annual Cost (5 Users) |
|---|---|---|---|
| SAP Business One | £600/user/year | 1+ | £3,000/year |
| Odoo | £250/user/year | 1+ | £1,250/year |
| Gusto (Payroll) | $141.60/user/year (~£120) | 1+ | $708/year (~£600) |
| Xero Payroll | £60/user/year | 1+ | £300/year |
| QuickBooks Payroll | $144/user/year (~£120) | 1+ | $720/year (~£600) |
| Field Service Dynamics | £840/user/year | 1+ | £4,200/year |
| Tableau | $840/user/year (~£700) | 1+ | $4,200/year (~£3,500) |
| Power BI | $119.88/user/year (~£100) | 1+ | $599.40/year (~£500) |
These annual costs are estimated based on the google available standard pricing for 5 users. Costs WILL fluctuate based on additional modules or customisations. I doubt power Bi would be more than one user - think of it sort of like an Excel add-on.
The prices in US dollars for some systems (like Gusto, QuickBooks Payroll, Tableau, and Power BI) are due to the fact that these systems are typically priced in USD, especially when they are primarily targeted at US-based businesses or available internationally but priced in USD for global customers.
Here’s a breakdown:
• Gusto and QuickBooks Payroll are both popular in the United States, and their pricing is typically quoted in USD, even if you’re using them in the UK or another region.
• Tableau and Power BI are widely used globally, but their standard pricing tends to be in USD on many official websites.For the sake of simplicity, I have provided the approximate conversion to GBP using exchange rates to give a rough idea of the costs.