Sap Business One Cloud Details Pt 2
The costs for Workshop Management and POS integrations in SAP Business One Cloud are additional to the base system. These extra functionalities typically come as modules or add-ons (so that’s like all the other systems), and the costs vary depending on factors like the number of users, required customisation (we do NOT want to have to customise).
Workshop Management Add-On:
Workshop Management is not part of the standard core functionality of SAP Business One Cloud. If you need tools for managing job orders, tracking repairs, scheduling, and managing workshop-related inventory, you will typically need to add a specialised workshop management module.
• Workshop Management Module (often called Service Management in SAP Business One):
• Pricing: This add-on generally costs £1,500 to £3,000 per year depending on the number of users and level of customization needed. This may include features like:
• Job order tracking: Create, assign, and track service jobs and work orders.
• Service order management: Integrates with sales and inventory to ensure parts and labor are accurately tracked for service-based businesses.
• Service planning and scheduling: Helps assign technicians and resources to specific tasks, improving efficiency.
• Technician mobile access: Mobile app support for technicians in the field to update service jobs and track time.
• Integration with inventory: Automatically deducts parts used in jobs from your inventory, helping to maintain accurate stock levels.Note: This module is highly customisable, so the pricing can vary based on the complexity of the business (for instance, if you need advanced scheduling or mobile access for your technicians - probably not.
POS Integration Add-On:
If you operate a retail shop and need a POS system integrated with SAP Business One Cloud, also not included, you will also need to add a Point of Sale (POS) integration module. This is critical for businesses that need to track sales in real-time and sync POS transactions with accounting, inventory, and sales data in SAP Business One.
• POS Integration with SAP Business One:
• Pricing: The cost of POS integration typically ranges from £1,000 to £3,000 per year depending on the POS system you choose and the level of integration required.
• Features included:
• Sales data synchronisation: POS systems (e.g., Lightspeed, Vend, Square POS) integrate seamlessly with SAP Business One, allowing sales transactions to sync automatically with accounting and inventory systems.
• Inventory updates: Real-time updates to inventory levels based on sales made at the point of sale, reducing manual data entry and improving inventory accuracy.
• Customer management: POS systems may sync with SAP Business One’s CRM, allowing for customer data to flow between your sales floor and backend.
• Receipt and invoice generation: Automates receipt printing and integrates with accounting for invoicing and tax calculations.Example POS systems that can integrate with SAP Business One:
• Lightspeed POS
• Vend POS
• Square POS
• Clover POSThe actual price of integration depends on the complexity of the POS system and the number of registers or terminals you plan to use.
Summary of Extra Costs:
| Feature | Estimated Cost (Annual) | Description |
|---|---|---|
| Workshop Management Module | £1,500 to £3,000/year | Additional functionality for managing work orders, jobs, and workshops. Includes mobile access and inventory integration. |
| POS Integration Module | £1,000 to £3,000/year | Integrates POS systems (like Lightspeed, Vend, or Square) with SAP Business One for real-time sales, inventory tracking, and reporting. |
4
| Item | Estimated Cost (Annual) |
|---|---|
| Base SAP Business One Cloud | £3,600/year |
| Workshop Management | £1,500 to £3,000/year |
| POS Integration | £1,000 to £3,000/year |
Thus, the total annual cost for 5 users with both the workshop management and POS integration modules could range from £5,100 to £9,600/year.
Conclusion:
• SAP Business One Cloud offers powerful capabilities for businesses needing workshop management and POS integration, but both are add-ons that require extra investment.
• Depending on your needs, you could be looking at an additional £1,500 to £3,000 per year for each module.
• A SAP partner is expected for more accurate pricing based on business requirements and the number of users, as there could be volume discounts or special pricing based on your customization needs - but even so!